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Back to the exampleFor freelancers and small studios
Nudgely reads your invoices from QuickBooks, FreshBooks or Xero and sends polite, firm reminders from your own email, on your schedule. You keep the client and get the money.
14-day free trial, then $15/month. Cancel anytime.
Late invoices are quietly the worst-paying part of the job. And the person who owes you is usually the one sending your next project.
This client still sends you work. So you delay the nudge, soften it, or skip it, and the invoice slides another two weeks.
"Just following up!" sounds desperate. Anything firmer sounds rude. An hour later you still haven't hit send.
"End of the month." Then "next Friday." Promises get buried in email threads and you lose track of what they actually said.
Piecemeal payments leave you doing spreadsheet math to see what's still owed, and feeling like the bad guy for asking.
Nudgely works with the invoicing tool and email you already use.
Link QuickBooks, FreshBooks or Xero. Nudgely reads your invoices and payments so it always knows what's open and what's paid.
Pick when reminders go out and how they sound. Start friendly, get firmer over time, and set a different tone for loyal clients.
Reminders go out automatically from your Gmail or Outlook address and stop the moment a payment lands.
Each reminder steps from friendly to firm based on how late the invoice is and how this client has paid before.
Write your reminders once in your own words, or tweak ours. A loyal client and a ghost don't get the same email.
Log every date a client promises. Nudgely quotes it back to them when it passes, so date-shifting stops working.
When a client pays in pieces, Nudgely updates the balance and the next reminder states exactly what's still owed.
Reminders go out from your Gmail or Outlook address, and replies land in your inbox like any other email.
Payments sync from your invoicing tool, so no client ever gets a reminder for an invoice they already settled.
You bill repeat clients on Net-15 or Net-30 and can't afford to sour the relationship over one late invoice.
Nobody on the team wants to be the one chasing money, so overdue invoices sit for weeks.
You have that one client who keeps moving dates or paying half, and you're tired of tracking it by hand.
Probably not for: Finance teams managing hundreds of debtors; Debts you've already decided to send to collections; Anyone not invoicing in QuickBooks, FreshBooks or Xero.
Free auto-reminders and manual emails both exist. Here's where they fall short with clients you want to keep.
| Criteria | Nudgely | Invoicing app reminders | Manual emails |
|---|---|---|---|
| Sounds like you wrote it | Yes | No | Yes |
| Tone adapts to each client's history | Yes | No | Partly |
| Tracks promised dates and quotes them back | Yes | No | Only if you remember |
| Shows the remaining balance on partial payments | Yes | Partly | Spreadsheet math |
| Goes out on time without you | Yes | Yes | No |
| Sent from your own email address | Yes | No | Yes |
Every feature is included in both. Try it free for 14 days, then choose monthly or yearly.
Every feature, billed monthly. Cancel anytime.
$15/ month
Same plan, two months cheaper. Works out to $12/month.
$144/ year
14-day free trial on both options. Cancel anytime.
Built-in reminders send the same generic template to every client, which is why many freelancers switch them off. Nudgely writes in your voice, adjusts tone per client, and tracks promised dates and partial payments. If it gets one $2,000 invoice paid a week sooner, it has paid for itself.
At launch, Nudgely connects to QuickBooks, FreshBooks and Xero to read invoices and payments, and sends reminders from your Gmail or Outlook address.
Reminders are sent from your own email address in wording you control, and replies come straight to your inbox. To your client, it reads like an email from you.
Yes. Once your schedule is set, reminders go out automatically, but you can pause any client or invoice at any time, for example if you've agreed a new date on a call.
It reads your invoices and payments only to know what's overdue, what's been paid and what to say in each reminder. It doesn't contact anyone except the clients on invoices you've chosen to follow up.
Connect your invoicing tool, connect your email, and pick a schedule. Most of the work is deciding how you want reminders to sound, and you can start from our templates.
You choose $15/month or $144/year. If you don't continue, reminders simply stop and nothing is sent on your behalf.
Let Nudgely send the follow-ups you've been putting off, in your voice, from your inbox.